tmo-wiki

TMO Zoom Open House notes

Set up the event:

create Zoom meeting (from template)
Send email to astroall@… if you include astroall@ in the general email, only BCC!!!
Send email to openhouse@… BUT ONLY INCLUDE openhouse@ in the BCC field!!!
Post to Socials (create FB event)
Advertise in Sun News and Hotline

Before going up, make sure to have:

keys!
USB camera
Ethernet connector
phone with charger
laptop with charger
any demo material
flashlight for coming down
food/drink

Demo setup, as needed

Note: have always done these with laptop, but perhaps easier to just use the TMO computer, if we can get a USB camera and Zoom working with it. Easier setup, and larger screen! No VNC!

At the dome

plug in phone
plug in computer
attach ethernet, display (take from computer), keyboard/mouse (also from computer), camera to laptop

Zoom

start meeting
edit security settings: participants should only be allowed to chat. In chat, set to only chat to hosts/cohost
connect with phone
- test mute and speaker on/off on phone (no Bluetooth)
share screen, make sure zoom window is visible (may need to restart call if not)
get icon bar
Test run of Cell Phone (switching between camera views)
Test out “Spotlight video” on cell phone
Test out screen share for whomever is sharing for the night (as well as videos / links)

Telescope

confirm telescope connected
turn detector cooler on
test slews
test camera
test dome

As start time approaches

advise people in waiting room when event will start
let people in from waiting room
start Facebook stream
- from ZOom, MOre/Facebook stream
- should open Facebook page
- choose direct to Page NMSU Astronomy

As event starts:

Check to make sure participants are muted on entry
Remind participants to send questions to Zach.
Ensure screen share is on and the “Welcome” slide is displayed

After event:

Minor editing of video
Post edited video to YouTube / FaceBook (don't delete the Live Video of FaceBook - just upload it as a new post)
Post images of object during event to socials in the following week.
get Zoom meeting registration list, sort, compare with openhouse.lis and add new users
- cat openhouse.lis.sav openhouse.new.sort | uniq -i …

Attendance at Monthly Public Open Houses

see attachments

participants_20201221.csv (2022/03/10 21:05 12.1 KB)
participants_20210205.csv (2022/03/10 21:05 4.9 KB)
participants_20210312.csv (2022/03/10 21:05 5.3 KB)
participants_20210423.csv (2022/03/10 21:05 5.1 KB)
participants_20210910.csv (2022/03/10 21:05 3.9 KB)
participants_20211119.csv (2022/03/10 21:05 3.8 KB)

Sept 10th, 2021 (Topic: Star Clusters - M7 and M13):

90 on Zoom
10 max views on FB

Attendance at Weekly Undergrad Campus Obs

Sept 1st, 2021: CANCELLED DUE TO WEATHER