== TMO Zoom Open House notes == Set up the event: - create Zoom meeting (from template) - Send email to astroall@... - Send email to openhouse@... BUT ONLY INCLUDE openhouse@ in the BCC field!!! - Post to Socials (create FB event) - Advertise in Sun News and Hotline Before going up, make sure to have: - keys! - USB camera - Ethernet connector - phone with charger - laptop with charger - any demo material - flashlight for coming down - food/drink Demo setup, as needed Note: have always done these with laptop, but perhaps easier to just use the TMO computer, if we can get a USB camera and Zoom working with it. Easier setup, and larger screen! No VNC! At the dome - plug in phone - plug in computer - attach ethernet, display (take from computer), keyboard/mouse (also from computer), camera to laptop Zoom - start meeting - edit security settings: participants should only be allowed to chat. In chat, set to only chat to hosts/cohost - connect with phone - test mute and speaker on/off on phone (no Bluetooth) - share screen, make sure zoom window is visible (may need to restart call if not) - get icon bar - Test run of Cell Phone (switching between camera views) - Test out "Spotlight video" on cell phone - Test out screen share for whomever is sharing for the night (as well as videos / links) Telescope - confirm telescope connected - turn detector cooler on - test slews - test camera - test dome As start time approaches - advise people in waiting room when event will start - let people in from waiting room - start Facebook stream - from ZOom, MOre/Facebook stream - should open Facebook page - choose direct to Page NMSU Astronomy As event starts: - Check to make sure participants are muted on entry - Remind participants to send questions to Zach. - Ensure screen share is on and the "Welcome" slide is displayed After event: - Minor editing of video - Post edited video to YouTube / FaceBook (don't delete the Live Video of FaceBook - just upload it as a new post) - Post images of object during event to socials in the following week. - get Zoom meeting registration list, sort, compare with openhouse.lis and add new users - cat openhouse.lis.sav openhouse.new.sort | uniq -i ...