Changes between Version 3 and Version 4 of OpenHouses

Timestamp:

Sep 12, 2021, 9:05:11 AM (11 months ago)

Author:

holtz

Comment:

--

OpenHouses

@@ +1 @@
+Set up the event:
+- create Zoom meeting (from template)
+- Send email to astroall@...
+- Send email to openhouse@...
+- Post to Socials (create FB event)
+- Advertise in Sun News and Hotline
+
 Before going up, make sure to have:
 
@@ -12 +19 @@
 Demo setup, as needed
 
+Note: have always done these with laptop, but perhaps easier to just use the TMO computer, if we can get a USB camera and Zoom working with it. Easier setup, and larger screen! No VNC!
+
 At the dome
 - plug in phone
 - plug in computer
 - attach ethernet, display (take from computer), keyboard/mouse (also from computer), camera to laptop
+
 Zoom 
-
 - start meeting
-- edit security settings: participants should only be allowed to chat. IN caht, can only chat to hosts/cohost
+- edit security settings: participants should only be allowed to chat. In chat, set to only chat to hosts/cohost
 - connect with phone
   - test mute and speaker on/off on phone (no Bluetooth)
 - share screen, make sure zoom window is visible (may need to restart call if not)
 - get icon bar
+- Test run of Cell Phone (switching between camera views)
+- Test out "Spotlight video" on cell phone
+- Test out screen share for whomever is sharing for the night (as well as videos / links)
+ 
 
 Telescope
@@ -41 +54 @@
   - should open Facebook page
   - choose direct to Page NMSU Astronomy
+
+As event starts:
+- Check to make sure participants are muted on entry
+- Remind participants to send questions to Zach.
+- Ensure screen share is on and the "Welcome" slide is displayed
+
+
+After event:
+- Minor editing of video
+- Post edited video to YouTube / FaceBook (don't delete the Live Video of FaceBook - just upload it as a new post)
+- Post images of object during event to socials in the following week.
+- get Zoom meeting registration list, sort, compare with openhouse.lis and add new users
+  -  cat openhouse.lis.sav openhouse.new.sort | uniq -i ...