Set up the event:
create Zoom meeting (from template)
Send email to astroall@… if you include astroall@ in the general email, only BCC!!!
Send email to openhouse@… BUT ONLY INCLUDE openhouse@ in the BCC field!!!
Post to Socials (create FB event)
Advertise in Sun News and Hotline
Before going up, make sure to have:
Demo setup, as needed
Note: have always done these with laptop, but perhaps easier to just use the TMO computer, if we can get a USB camera and Zoom working with it. Easier setup, and larger screen! No VNC!
At the dome
plug in phone
plug in computer
attach ethernet, display (take from computer), keyboard/mouse (also from computer), camera to laptop
Zoom
start meeting
edit security settings: participants should only be allowed to chat. In chat, set to only chat to hosts/cohost
connect with phone
share screen, make sure zoom window is visible (may need to restart call if not)
get icon bar
Test run of Cell Phone (switching between camera views)
Test out “Spotlight video” on cell phone
Test out screen share for whomever is sharing for the night (as well as videos / links)
Telescope
As start time approaches
As event starts:
Check to make sure participants are muted on entry
Remind participants to send questions to Zach.
Ensure screen share is on and the “Welcome” slide is displayed
After event:
Minor editing of video
Post edited video to YouTube / FaceBook (don't delete the Live Video of FaceBook - just upload it as a new post)
Post images of object during event to socials in the following week.
get Zoom meeting registration list, sort, compare with openhouse.lis and add new users