To: Astronomy Department Faculty
From: Jon Holtzman, Department Head, Astronomy
Re: Committee duties and assignments for 2020-2021

Graduate committee: Jason (chair), all tenure track faculty

• Evaluation of applications for grad program, admission offers
• Graduate admission award applications (tuition fellowships, HED): with Dept Head.
• Graduate program flyer creation/dissemination
• Consideration of admissions incentives

Graduate awards committee: James (coordinator)

• coordinate graduate award selection process: Zia, Pegasus, Rappaport, Murrell, Grad school merit enhancement, etc.
• Collection and distribution of information about student grant opportunities and deadlines (GSRP, NESSF, NMSGC, etc)

Graduate curriculum committee: Kristian (chair), Jon, Nancy, Jason, ?Sean

• Continued consideration of revised curriculum
• Consideration of seminar
• on-hold 2019-2020

Undergraduate committee: Nancy (chair), Jon, Moire

• Improvements for Astronomy minor / tracking
• Consider possibility of more formalized undergraduate research
• Supplies for undergrad course/lab offerings
• Operability and needs for Tombaugh Observatory

Colloquium committee: Jon (coordinator), all faculty to invite

• create schedule and identify local hosts, attempting to bring in visitors with research connections when possible
• broadcast of colloquia to APO
• work with Ofelia to coordinate travel, accomodations, reimbursement of visitors
• plan "public" colloquium by external person and/or internal person

Pizza lunch: Jason (chair), Chris

• create schedule
• manage pizza finances

astro-ph: Moire (chair), Jason, Kristian, Wlad, ?student

Promotion and Tenure (P&T): Chris (chair), Nancy, Jason, James, Michael Engelhardt (Physics)

• assess applications for P&T
• Assess non-tenure faculty goals/plans and progress toward tenure
• Revision of Functions and Criteria document as needed

Observatories: Jon (chair), Moire, Chris, Nancy, Jason, Eric

• conduct TAC for NMSU 3.5m share
• maintain and allocate time for NMSU 1m
• oversee use of Tortugas Mt Observatory

Library: Kristian (chair), James

• Communicate with NMSU library regarding journals, books, etc

Web page committee: Moire, Jason, Jon, Jon Rees, student pages: David, Minje

• Ensure that web pages are up-to-date
• Make recommendations for modifications to web pages

AGSO President: Matt

AGSO VP : Oana

AGSO cume czar:

ARC Board of Governors representatives: Jon, Jim

APO 3.5m Users Committee representative: Moire

SDSS-IV / SDSS-V Advisory Council representative: Jon

SDSS-IV / SDSS-V Collaboration Council representative: Karen Kinemuchi

AURA rep: James, Chris secondary

Faculty Senate: James

University committees:

• University Research Council: Jason
• University Budget Committee: James

Tombaugh Scholars Management Committee: Nancy, Deans office rep, Al Tombaugh